Formality of request for granting Certificate of Housing Ownership in the first time

A. Formality for individuals

1. Document of request for granting Certificate includes:
- Application of request for granting Certificate of Housing Ownership (as form)
- Copies of documents prove legal Housing establishment, such as: Construction License, Housing Construction confirmed by Commune-level People’s Committee…
- - Sketch map of house and land is measured and drawn by functional department. In case, sketch map is done by owner, it must be examined by district-level Housing Management Body (in urban area) or Commune-level People’s Committee… For individual to be overseas Vietnamese, copy of valid passport granted by Vietnam or origin certificate Vietnamese citizen is a must

2. Procedure of granting Housing Ownership
- Step 1: Requester submits document and granting fee in district-level Housing Management Body.
In rural, document can be submitted to commune-level People’s Committee and will be passed to district-level Housing Management Body. In case of shortage of necessary document, receiver must give clear instruction to complete.
- Step 2: District-level Housing Management Body examines
In case of validity, Certificate will be signed by district-level People’s Committee and owner will be informed to do financial obligation. In case of invalidity, Housing Management Body notifies and returns granting fee to requester. If document is received at commune-level People’s Committee, reason of refusing for granting will be announced by commune-level People’s Committee.
- Step 3: Owner does financial obligation, then, transfers the receipt to document reception office.
- Step 4: Owner submits Original documents of Housing ownership, signs to Registration Book, receives Certificate at district-level Housing Management Body.
If owner submits document to commune-level People’s Committee, he will receives Certificate and transfers Original documents to commune-level People’s Committee for saving.
If owner authorizes another for receiving, a letter of attorney confirmed by commune-level People’s Committee is a must.

B. Formality for organizations

1. Document of request for granting Certificate includes:
- Application of request for granting Certificate of Housing Ownership (as form).
- Copies of documents prove legal Housing establishment, such as: Construction License, Housing Construction confirmed by Commune-level People’s Committee…
- Sketch map of house and land is measured and drawn by functional department. In case, sketch map is done by owner, it must be examined by district-level Housing Management Body (in urban area) or Commune-level People’s Committee…

2. Procedure of granting Housing Ownership
- Step 1: Representative of organization submits document and granting fee at Construction Department
- Step 2: Construction Department examines. In case of validity, Construction Department will grant Certificate and inform owner to do financial obligation. In case of invalidity, Construction Department notifies and returns granting fee to organization.
- Step 3: Representative does financial obligation, then, transfers the receipt to document reception office (if any).
- Step 4: Representative submits Original documents of Housing ownership and receives Certificate at Construction Department. Receiver must have letter of attorney of organization.

C. Formality for Housing Business Company

Buyer fills in Request form and hands in registration fee to Housing Business Company, in order that Seller requests for granting Certificate for Buyer.

1. Document of request for granting Certificate includes:
- Company’s Request document for granting includes list of buyers
- Buyer’s application for granting Certificate of Housing ownership
- Housing trade contract
- Copy of Project Approval Decision or Investment Decision or Investment Certificate and “Land Use Right” Certificate
- Drawing of Apartment Premise for apartment buying or Housing Map for housing buying is confirmed by Seller

2. Procedure of granting Housing Ownership
This Procedure is similar to procedure for individuals.
- For individual buyer, Housing Business Company submits request document for grating at district-level Housing Management Body. For organization buyer, Housing Business Company submits document at Construction Department
- On receiving Certificate, Housing Business Company needn’t re-submit Originals of Project Approval Decision or Investment Decision or Investment Certificate and “Land Use Right” Certificate.
- After receiving Certificate, Company transfers the Certificate to buyer. The transferring should have record book

Source: Department of Housing Management